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Project Monitoring & Evaluation

About Workshop

Monitoring and evaluation (M&E) of development projects are increasingly recognized as indispensable management functions. For many years, M&E of development projects in Bangladesh have been given little attention. Some of the main constraints and problems that hampered M&E in development project include: weak interest and commitment to the evaluation function by both donors and NGOs, weak culture of carrying out, sharing, discussing and using the results of evaluation activities among NGOs and donors, a relative shortage of professional evaluation experts (in comparison with researchers, trainers, etc.), insufficient technical resources, limited monitory allocation to M&E work by donors, limited training opportunities in evaluation, shortage of trained staff, etc.

In many organisations, “monitoring and evaluation” is something that that is seen as a donor requirement rather than a management tool. Donors are certainly entitled to know whether their money is being properly spent, and whether it is being well spent. But the primary (most important) use of monitoring and evaluation should be for the organisation or project itself to see how it is doing against objectives, whether it is having an impact, whether it is working efficiently, and to learn how to do it better. Plans are essential but they are not set in concrete (totally fixed). If they are not working, or if the circumstances change, then plans need to change too. Monitoring and evaluation are both tools which help a project or organisation know when plans are not working, and when circumstances have changed. They give management the information it needs to make decisions about the project or organisation, about changes that are necessary in strategy or plans.

It is important to recognise that monitoring and evaluation are not magic wands that can be waved to make problems disappear, or to cure them, or to miraculously make changes without a lot of hard work being put in by the project or organisation. In themselves, they are not a solution, but they are valuable tools.

The last few years have witnessed an increased interest in strengthening project M&E by donors and Bangladeshi NGOs and civil society organizations. More Bangladeshi NGOs and civil society organizations are interested in strengthening their M&E capacity. This training includes the nature of program M&E, presents basic concepts, principles, tools and methods of M&E, reviews the process of planning and implementing effective M&E processes for nonprofit programs, and suggests ways for using M&E results. Many of the principles presented in this training are also applicable for “for-profit” organizations.

Training Objectives:
a) To make participants’ familiar with the concept of monitoring and evaluation of a project;
b) To improve participants’ ability to design and implement a monitoring and evaluation plan for any projects;
c) To offer hands-on experience in analysis of logical frame work and periodic report
d) To provide the technical skills needed for monitoring and evaluation report assessment.

Training Outcome:
After attending the training sincerely participants will be capable to:
a. give an overview of monitoring and evaluation;
b. design a monitoring system;
c. develop an evaluation plan;
d. construct monitoring and evaluation data collection instruments;
e. conduct monitoring and evaluation activities;
f. analyse data collected during monitoring and evaluation activities;
g. use the findings from monitoring and evaluation to improve their specific programmes.

Workshop topics to be covered:

Monitoring and Evaluation: Basic Concepts and Definitions
-Introduction
-The Need for Monitoring and Evaluation
-Project Monitoring
-Project Evaluation
-Relationship between Monitoring and Evaluation

Monitoring and Evaluation as an Integral Component of the Project Planning and Implementation Process
-The Logical Framework Approach to Project Design, Implementation and Evaluation
-Link Between the Logical Frame and Monitoring and Evaluation

Evaluation Types and Models
-Overview of Types of Evaluations
-Overview of Summative Evaluation Models
-Baseline Survey and Data
-Review of Key Outcome and Impact Evaluation Indicators

Monitoring and Evaluation Methods and Tools
-Review of Main Methods and Tools
-Selecting Monitoring and Evaluation Methods
-Reporting format

Monitoring and Evaluation Planning, Design and Implementation
-Planning a Monitoring System
-Planning an Evaluation
-Data Analysis and Report Writing
-Analyzing Data
-Development of an Evaluation Report

Use of Monitoring and Evaluation Results

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