About Workshop
Introduction
Office communications and time management play major part in the corporate world. This is something corporate people have to do on daily basis. Communications and time management have similar importance in personal life to become successful. MS Outlook is most widely used communication and time management tool worldwide. Day to day communication and time management activities like Email, Contacts, Calendars, Meetings, Appointments, Events and Tasks can be done more efficiently with Outlook. It will be an advantage for course attendees to learn practical and advanced usages of Outlook.
How participants will benefit after the course
HANDS ON EXPERIENCES. Participants will have the opportunity to learn and practice more on communication and time management activities like Email, Contacts, Calendars, Meetings, Appointments, Events and Tasks management. This course will ensure participants’ high performance in their career and personal life with smarter communication and time management activities.
Methodology
PRACTICAL. The course is designed for practical applications at works rather than theoretical notes. Participants will go through with examples that they can relate to their office or regular works.
Workshop topics to be covered:
Getting Started with Outlook 2007
• Configure Outlook To Connect To An E-Mail Account
• Connect To An Additional E-Mail Account
Managing Contact Information
• Create A Contact Record
• Edit A Contact Record
• Assign Contact Records To Color Categories
• Create A Distribution List
• Modify A Business Card
• Create A Contacts Folder
• Export An Address Book
• Sort Contact Records
• Change How You View Contact Records
• Locate A Contact Record By Using Instant Search
• Print A Phone List
Sending E-Mail Messages
• Check Addresses
• Send A Courtesy Copy Of A Message
• Display The Bcc Field In An Outgoing Message
• Compose And Send A New E-Mail Message
• Recall A Message
• Attach A File To An E-Mail Message
• Send A Business Card
• Create A Smartart Diagram Within An E-Mail Message
• Format The Text Of An E-Mail Message
• Create A Signature And Insert It In All The New Messages
Handling E-Mail Messages
• Mark Messages As Read After Previewing Them In The Reading Pane
• Manually Mark An E-Mail Message As Read Or Unread
• Preview And Open A Message Attachment
• Reply To Or Forward Messages
• Customize Your Desktop Alert Settings
• Specify A Task Due Date Other Than The Default When You Flag A Message
• Create A Task From An E-Mail Message
• Create An Appointment Based On A Message
• Set Up A Message For Printing
Managing Your Inbox
• Use Instant Search To Locate A Specific Message
• Change The Display, Arrangement, Sort Order, And Grouping Of Messages
• Filter The Inbox Content
• Add And Remove Fields
• Restore The Default Inbox Settings
• Create A Custom Search Folder
• Make Changes To The Contents Of An Existing Search Folder
• Display The Default Color Categories
• Create Categories
• Sort The Inbox Contents By Category
• Move Messages To A Folder
• Set The Default Automatic Archive Options
• Manually Archive A Folder
Managing Appointments, Events, and Meetings
• Schedule An Appointment
• Reschedule An Appointment
• Make An Appointment Recurring
• Schedule An Event
• Make An Event Recurring
• Create And Send A Meeting Request
• Manually Respond To A Meeting Request
• Propose A New Time For A Meeting
• Instruct Outlook To Automatically Respond To Meeting Requests
Managing Your Calendar
• Change Your Work Week
• Change The Time Zone
• Simultaneously Display Two Time Zones In Your Calendar
• Preview And Print Your Calendar
• Save Calendar Information As A Web Page
• Link To An Internet Calendar
• View Multiple Calendars Side By Side And As A Composite
• Delegate Control Of Your Calendar So That Meeting Requests Can Be Created And Responded To On Your Behalf
Tracking Tasks
• Create A Folder That Can Contain Tasks
• Create A Task
• Update A Task
• Delegate A Task To Another Outlook User
• Update The Status Of Tasks Assigned To You By Other People
• Send A Status Report About A Task
• Mark A Task As Complete
• Stop A Reminder From Appearing
• Delete A Task
Gathering Information
• Change The Default Note Color, Size, Or Font
• Create A Note
• Link A Note To A Contact
• Access A Note From A Contact Record
• Display The Journal
• Add The Journal Button To The Navigation Pane
• Save A Note As A File
Collaborating with Other People
• Allow Another Person On Your Exchange Server Network To Access A Folder
• Configure Outlook To Automatically Reply To Incoming Messages
• Set Up A Rule To Auto-Forward Messages To Another E-Mail Address
• Turn Off Out Of Office Auto-Reply Messages
• Add A Button To The Quick Access Toolbar
• Rearrange The Commands On A Toolbar
• Create A Rule To Process Incoming Messages That Meet Specific Criteria
• Create A Personal Folders File
• Move Messages Or Folders To Your Personal Folders File
• Receive All Messages In Plain Text Format
• Prevent Message Recipients From Forwarding, Printing, Or Copying A Message
• View The Blocked Content In An Individual E-Mail Message
• Apply Spam Filtering Options Provided By The Junk E-Mail Filter
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